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Task #395

closed

Proposal for board meeting: Change to Board RoP # 2 - Adding minimum criteria for agenda items

Added by Raymond Johansen almost 7 years ago. Updated about 4 years ago.

Status:
Closed
Priority:
Normal
Assignee:
-
Target version:
Board Meeting - 19.11.18
Start date:
11/15/2018
Due date:
11/19/2018
% Done:

0%

Estimated time:

Description

*PROPOSED ACTION: Adding minimum criteria for items proposed to the board in §5 - 2 Agenda https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure

*BACKGROUND: For the last couple of years I have frustrated that we collectively end up making decisions with little to no preparation. Our job is to make informed decisions. That cannot happen unless we, in advance have access to information. Furthermore, and equally important, is that our members are able to look at our minutes and see what we have based our decisions on. Our RoP today states that we have to have the agenda ready at least 48 hours before the meeting. That has seldomly happened. This board, more than ever, have a board consisting of very busy individuals. To be able to perform our duties we need to be able to prepare. A few words, pasted in a pad at "ten to twelve", does not make for good preparation and will not let the movement track our prosess.

*REASONING: The board members needs to be able to understand

*PROPOSED TEXT: "The board adds a point 5 to PPI's RoP §2 Agenda, stating the following: Proposed agenda items should, when natural, contain a) proposed action/title, b) background/history, c) reasoning, d) proposed text and e) responsible person, f) links to external documents and URL's to other sources of information and g who proposed the agenda item) . Whenever possible proposed agenda items should be sent to 72 hours before the meeting, giving the general secretary time to create the agenda and invitation. The invitation shall contain the agenda."

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